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<!doctype html><html><head><meta charset="utf-8"><title>vORC Documentation</title><link href="style.css" rel="stylesheet" type="text/css"></head><body><h1> Privacy</h1><p>The information you provide within vORC (including personal details like your name and email address) are only ever used for managing your volunteer time at RollerCon. Those details are typically unavailable to other Volunteers, but can be viewed by Leads, Managers, Director(s), and the System Administrator(s) working in their leadership roles (e.g. a Lead typically only sees the details of the Volunteers within their Department). vORC will set cookies within your browser to manage your login session and preserve your views / preferences between sessions. vORC sends automated reminders of your upcoming scheduled shift(s), and Leadership may need to occasionally contact you.</p><p>While your name (and Derby Name) will not typically be visible to other Volunteers (exept as detailed above), your "RCID" will be. This is a unique, numeric identifier used within vORC. If you want to keep your schedule confidential, do not share your RCID; and vice versa, if you'd like to share your schedule with friends (maybe so they can sign up to work together), give them your RCID (viewable on your Profile page).</p><h1>Accounts / Logging In</h1><p>After registering a new account request, a leader from (one of) the requested Department(s) will review your request and approve (or deny) it. Once activated in at least one Department, you'll be able to log in. Each Department is reviewed independently, and you'll only see shifts for Departments that you're a member of.</p><p>If you'd like to volunteer in additional departments, edit your profile and activate the corresponding slider. <strong>The leadership of that Department will be alerted to your request and will review in due time</strong> (this is a good place for a reminder that all of the Department leaders are volunteers such as yourself, and they don't all live on a computer 24x7).</p><h1>Signing Up For Shifts</h1><p>Once activated within a Department, you'll be able to view and sign up for shifts.</p><p>There are two general kinds of shifts, Game-based and Time-based.</p><p><strong>Game-Based Shifts</strong> are tied to one of the scheduled competitive games and are generally located at a track (C1, C2, etc). The Game schedule includes warm-up time to get skaters checked in, questions sorted out, etc. You'll need to be ready to work the shift at the beginning of the timeslot and assist in any related responsibilities. You receive volunteer credit for the scheduled timeslot of the game, regardless of whether it ends early. The game schedule is of paramount importance, and games will virtually never end late. Which also means that if you're late for a game-based shift, you will be replaced.</p><p><strong>Time-Based Shifts</strong> have a set start and end time and can be located virtually anywhere (and everywhere) at RollerCon. The location will be designated in the shift, and you're expected to be at that place (ready to work) at the start time. Being on-time is just as important since being late typically impacts other Volunteers that you may be taking over for. If you work longer than scheduled, or need to leave early for an emergency, talk to your Department leadership and they can modify (add or reduce) the time credited for your shift.</p><p>Most shifts are open sign-up. Anyone in the Department can simply click on the "Sign Up" link and claim the shift. If you change your schedule (or just your mind) later, you can click on the "Drop" link to remove yourself from that shift. There are time limits though; typically shifts will be locked in the day of, at which point if you'd like to add or remove something from your schedule, you'll need to speak with someone in the Department leadership.</p><p>There are other shifts that are either reserved for specific roles (like Leads) or just staffed through application / selection. Each Department has their own process for those selected staffing decisions (so it won't be detailed here). Only Department Leadership can change selected staffing sign-ups.</p><p>vORC will not let someone sign up to be in two places at the same time. If you're looking at an open sign-up shift, but don't see a Sign Up link, you may already have a shift that would overlap. Keep in mind that you may be able to sign up for back-to-back shifts in very different locations, so be sure to give yourself enough time to relocate if necessary.</p><p>You are limited in the number of shifts you can claim in a day. Once that limit is reached, the Sign-Up link will not be displayed until the next day (midnight US/Central). As RollerCon gets closer, the daily limits may be raised. If you've already signed up for your daily limit of shifts, but then decide there's another one you want more, you can drop a shift to get back under the limit.</p><p><strong>Personal Time</strong> can be reserved in the system. On the home page, and on the shift sign-up pages, there's a link to add a Personal Time block. Department Leaders will be able to see the times you have blocked off but not other details. (Note that SysAdmins will be able to see all of the details in the database.) A Personal Time block is just a way to reserve time on your schedule to ensure you don't book yourself when you have something else happening (like a class you're taking). </p><p><strong>No Shows</strong> are bad. Very, very bad. If you don't show up for a shift, you may lose any future shifts at RollerCon.</p><h1>Using the vORC Table Views</h1><p>Most of the work to peruse and sign up for shifts is done through a table format. Users can customize their view in a number of ways.</p><h3>Columns</h3><p>You can hide or show columns that you care about (or don't). The top of each column has a checkbox to remove that column from the view, and there's a corral of hidden fields' checkboxes to add any of them back. (In some views, some column heading might not have a checkbox to hide it. Those columns are necessary for the page to function properly.)</p><h3>Filters</h3><p>Just below the column title, there are a series of input boxes to search and/or filter the results being displayed. Each filter acts cumulatively, so combining multiple inputs will narrow the results further and further.</p><h3>Sorting</h3><p>At the bottom right of the results, there's the option to sort the results by any of the displayed fields.</p><h3>Other Helpful Features</h3><p>There are a few useful links on the bottom left to help. Included are options to export your current view to an Excel file, a link for bookmarking (or emailing) your exact current view, and a link to reset the page's options (clear all filters, return to default set of columns displayed, etc). </p></body></html>